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Privacy

Privacy notice for My PCS

How the My PCS app handles your family's information. Last updated November 10, 2026.

You don't need to sign in to use this app

The calendar, news, links and staff directory work without an account. Without signing in we collect no names or student information. We only count visits anonymously (one tally per device per day), and search engines are asked not to list these pages.

What we collect when you sign in to My PCS

• Your Google account name and email, so you can sign in and the school can reach you about your sign-ups.
• What you save: your children's names and grades, favorite links, saved staff contacts, and your notes and reminders.
• A family list for the school office: your name, email, the first names and grades of the children you entered, and when you last signed in. Office, business office and sign-up staff use it to match you to your children on the FACTS roster and to sign you up for something you asked for by phone or on paper. Those sign-ups appear in your My PCS, and you sign any permission slip yourself.
• Your agreement to the terms of use, and when you agreed. You can sign in with Google or with a sign-in link sent to any email address.
• Waivers you sign for places a trip or event goes; the school sends signed waivers to that place.
• Volunteer clearance uploads: if you upload a clearance certificate, the file, the issue date and whether the office has checked it. Only the school office and volunteer coordinator can open the file.
• Requests to connect to a student: your child's name and grade and your note, so the office can add your email to your child's record.
• Free or reduced lunch status (if any), set by the office. It is stored apart from the student record and only the office, business office and lunch registers can see it, to charge the right price. Teachers never see it.
• A student's school email (optional), so a student can sign in and see their own lunch balance.
• Daily attendance teachers take (absent or late), shown to the office, nurse and your child's teachers.
• Emergency student release: if the school runs a release (reunification), who picked up your child, when, and whether ID was checked.
• Sign-ups and orders: hot lunch orders, field trips, athletics, event tickets, tours and volunteer sign-ups, with the answers you give (for example permission, allergies or medical needs), your phone number if you add one, and whether you've paid.
• Absent, late and early pickup notes you send to the school.
• Lunch balances: the student list the school office uploads from FACTS (student name, grade, parent emails) and every purchase or deposit on a student's lunch balance.
• Lunch settings you choose: a daily spending limit, auto top-up and a hashed lunch PIN (we never store the PIN itself).
• Signed permission slips: the slip text, the name you type, your drawn signature and when you signed.
• Messages you send to staff and their replies.
• Approved pickup list: the names, relationships and phone numbers of adults you allow to pick up your child.
• Conference bookings and, if you volunteer or chaperone, the dates of your PA clearances.
• Car line: your family's car tag number and, on days you use it, when you arrived and when your children were sent out.
• Open house and tour reservations (no account needed): name, email, phone, how many adults are coming, the grades you're interested in and anything you tell us. Only the admissions office and the school office see them.
• Service hours you log, class contacts if you choose to join, and uniform exchange posts (shown with your first name and last initial).
• Health records the school nurse keeps: immunization status, required physical and dental exams and screenings, emergency medicines kept at school and their expiry dates, nurse office visits, and medicine given at school.
• Your child's health form (doctor, insurance, allergies, conditions, medicines at home) and medicine permission forms you sign, with any doctor's order you attach.
• Incident and injury reports about your child: what happened, the care given, when you were told, and when you read the report.
• Preschool, camp and aftercare sign-in: the time your child was dropped off and picked up, the adult's name and relationship. The front office iPad also records late arrivals, early pickups and appointments with the adult's name, phone and relationship.
• Unexcused absences and the office's notes when an absence is excused.
• Camp registration: the weeks you choose for each child and your answers.
• Problem reports you choose to send: what went wrong, the page you were on, your device type, and a picture of your screen at that moment (which can show what was on the page). Only the app's administrators see them.
• Gifts & talents you choose to share (seen by the office and event staff), prayer requests you send (seen only by school administrators; you can leave your name off), and whether you turned off the weekly reminder emails.
• Admissions inquiries: when a family asks about PCS, the admissions office keeps their contact details, the children's grades and notes on the conversation. Office staff can also put short tags on a student record (for example "Bus A") that only staff see.
• Card payments at the school registers run through the school's Square account; we keep the amount, the items and Square's transaction number, never the card.

We never ask for card numbers. When online card payments are added, they will be handled by the payment company, not stored in this app.

Who can see it

• Only you can see your saved children, favorites, contacts and notes. School staff and administrators can't see them.
• Sign-ups and orders are seen by the staff who run that item (for example the office for a field trip, the lunch staff for hot lunch, a teacher for their own grade's trip, or a coach for their own team) and by the business office for payments.
• Health and allergy answers are seen by the school nurse and the staff running that trip or event, so they can keep your child safe.
• Signed permission slips are seen by the staff running that trip, team or event, and the office.
• Messages are seen only by you and the staff member you wrote to.
• Approved pickup lists are seen by the front desk and office. Conference bookings are seen by you and the staff member you booked. Clearance dates are seen by you and school staff.
• Car line calls are seen by the front desk, office, teachers, classroom aides and transportation staff. Service hours are seen by you, and the school office. Class contacts are seen only by other families who have also joined. School iPads used offline keep a copy of the student list on the device.
• Absence notes are seen by the front desk, office, nurse, transportation staff, and your child's teachers and classroom aides.
• Lunch balances are seen by you, the lunch and snackbar staff at the register, the office and the business office.
• Health records, health forms and medicine permissions are seen only by the school nurse and school administrators. Allergies, health conditions and emergency medicines that staff need in an emergency are shared with the office, front desk, your child's teachers and aides, and their coaches.
• Incident reports are seen by the staff member who wrote them, the office, nurse and front desk, administrators, and the parents of the children involved.
• Sign-in records are seen by the office, front desk, nurse and the teachers and aides who run that class or camp.
• Each staff member only gets the access their job needs, and the school can see a record of staff changes.

We don't sell your information or use it for advertising. It is stored with Google (Firebase) in the United States.

How long we keep it

• What you save in My PCS stays until the school office closes your account (you can ask at any time).
• Absence notes are kept for the current school year.
• Messages are kept for the current school year.
• Health records and immunization status are kept while your child attends PCS and then as long as Pennsylvania requires the school to keep student health records.
• Incident reports, nurse visits and medicine logs are kept for at least the current and next school year, longer if the school needs them for an insurance or legal matter.
• Daily sign-in records for preschool, camp and aftercare are kept as long as the child care license requires; front office sign-in records for the current school year.
• Problem reports are deleted once the problem is fixed.
• Sign-ups, orders, payments and lunch balance records are part of the school's financial records and are kept as long as the school keeps those records.

How to remove your information

• Call the school office and ask them to close your My PCS account. They remove your saved children, favorites, contacts and notes. (Accounts are closed by the office so that sign-ups, signed permission slips and lunch balances aren't lost by accident.)
• You can delete any absence note you sent, and cancel any sign-up that hasn't been paid.
• To remove sign-ups, orders or lunch records, or to ask what we hold about your family, contact the school office.

Questions

Contact the Plumstead Christian School office. Lower School (Chalfont) and Middle & Upper School (Plumsteadville) phone numbers are on the Contact page.